Engineering document control, end to end
Docuvas is an on-premise document management system for engineering and EPC teams. Register and revise documents, route them for approval, transmit them to partners, and prove every change — all in one controlled system.
Capture & control
Bring every controlled document into one register with automatic numbering, clean revisions, and a file history you can trust.
Document register
Every controlled document gets a unique, auto-generated number from your project's numbering recipe and discipline and type codes (for example RVP-ACME-ST-DWG-0042). One register, one source of truth.
Revision control
Work-in-progress drafts (P01.01, P01.02) become clean official revisions (P01) the moment they're shared. Supports P/C, A/B/C, and numeric schemes.
Immutable file storage
Files are content-addressed and never overwritten. Upload a new version and the previous one stays intact, hashed, and verifiable.
Full version history
Every revision is preserved and restorable. Never lose work, and never wonder which copy is current.
Review & approve
Move drafts through controlled approval chains, with everyone's pending work in one place and feedback captured as structured comments.
Approval workflows
Document controllers build reusable templates of ordered review and approval steps, then launch them on any draft. Steps run in series or in parallel.
My Tasks inbox
Every reviewer and approver gets one prioritised queue of what's waiting on them, with due dates and overdue flags front and centre.
Structured comments
Reviewers raise comments as structured rows — reference, body, and category (technical, quality, editorial) — with optional marked-up PDF attachments.
Discipline-check routing
An Initiation Discipline Check (IDC) matrix maps each document type and originating discipline to the disciplines that must review and the discipline that must approve.
Transmit & deliver
Issue approved revisions to external parties as formal, numbered transmittals — without ever exposing your wider register.
Formal transmittals
Send approved revisions to external parties as sequentially numbered, immutable transmittals (for example TRN-RVP-0118), each with an auto-generated PDF cover sheet.
Purpose codes
Issue For Construction, For Approval, For Information, or For Review — each purpose drives the right downstream behaviour.
Cross-organisation isolation
Recipients see only the revisions you transmit to them — never your wider register or your work in progress. Access is granted one revision at a time.
Delivery & acknowledgement tracking
Watch each recipient move from pending to delivered to acknowledged, with overdue badges when responses run late.
Respond & resubmit
Close the loop with external reviewers through structured verdicts, tracked comment dispositions, and linked resubmissions.
Response cycles
For-Approval and For-Review transmittals open a structured feedback loop per document and recipient, each with its own due date and reminders.
Clear verdicts
Recipients return a coded decision — Approved, Approved with comments, Revise & Resubmit, or Rejected — backed by their comment sheet.
Comment disposition
Answer each incoming comment as accepted, clarified, or not accepted, and the system records how every point was resolved.
Linked resubmissions
Issue a resubmission transmittal tied back to the original cycle, so the full revise-and-resubmit history stays traceable.
Find & prove
Locate any record in seconds and reconstruct its entire history on demand — turning audits from a scramble into a routine.
Full-text search
Search across document metadata and the text inside your PDFs, ranked and filterable by discipline, type, status, and date. Built in — no separate search appliance to run.
Immutable audit trail
Every register, upload, share, workflow step, transmittal, and response is logged automatically at the database level — who did what, when, and what changed. It can't be edited or skipped.
Audit-ready in a click
Reconstruct the complete history of any document on demand, with a time-stamped trail that stands up to scrutiny.
Access & administration
Put the right capabilities in the right hands, host partners alongside your own teams, and run it all on your own infrastructure.
Role-based access
Five cumulative project roles — viewer, reviewer, contributor, document controller, and project admin — put the right capabilities in the right hands.
Multi-organisation tenancy
Host your own organisation alongside partners and contractors on a single instance, with strict isolation between them.
Configurable to your standards
Set numbering recipes, status schemes (ISO 19650 or IFX), disciplines, document types, discipline leads, and approval policies per project.
Notifications & diagnostics
A background worker emails the right people when tasks, transmittals, and responses need attention, while admins watch database, storage, and worker health from one page.
Built for control and compliance
Docuvas runs on your own infrastructure, so your most sensitive engineering records never leave your control. Every action is logged, every file is immutable, and access is enforced at every layer.
See Docuvas on your documents
Book a 30-minute demo and watch version chaos and lost files disappear.